Volunteer Vetting
- The vetting process for a new volunteer or host family begins with the YEO sending them a link to the online Volunteer Application.
- The volunteer or host family will begin the application process from the secure online link (identified by the "https" in the web address) entering all the information requested.
- An automated email will be sent to their references requesting that they provide the reference using an online form. If there is a problem, or the references are not returned in a timely manner an alert will be sent letting you know to follow up.
- The YEO will review the application and references, and approve or reject.
- The District Protection Officer will be notified to initiate the Criminal Background Check procedure
- Links to Training will be sent to the volunteer. Once training has been successfully completed the scores will automatically post within YEAH
START either a Volunteer Application or Host Family Application.
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The Access Code is: NTG3FSZ6SZ
The organization name will come up as Rotary District 5050 Youth Exchange. You will be asked some background questions to establish your identity, such as previous addresses, or banks you use. It generally takes less than 10 minutes to complete the process. The report will be sent to our Canadian Youth Protection Officer and then uploaded to YEAH.
The exception to the rule is for those who have had to have their fingerprints taken. If that is the case, then the online system will direct you to go to your police of jurisdiction. Generally that will be RCMP. This in-person process takes longer, and a letter from the Rotary Club will be required. Any questions or concerns, contact out Canadian Youth Protection Officer Steve Vrolyk, skvrolyk@shaw.ca.
SPECIAL NOTE…Record checks for Canadian residents can take a long time to obtain. Please ensure that this process is initiated well before you intend to start your Youth Exchange activities. Host Families are strictly forbidden from accepting students in their home until they are fully vetted.
COMPLETE the Youth Protection Awareness Course.
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